Job Description
We are seeking a professional, customer-focused, and highly organized Receptionist to serve as the first point of contact for our Headquarters location. This role is responsible for creating a welcoming environment for guests, supporting daily administrative operations, managing incoming communications, and assisting various departments to ensure efficient office operations. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced business environment.
JOB TITLE: Receptionist (Part-Time)
REPORTS TO: Receptionist Supervisor
LOCATION: Loveland, OH
SCHEDULE: Friday, Saturday, and Sunday (Approx 25-30 Hours)
A SHORT LIST OF YOUR TASKS AND RESPONSIBILITIES:
Front Desk & Guest Services
- Greet and welcome visitors, customers, vendors, and employees in a professional and courteous manner.
- Manage visitor check-in procedures and maintain visitor logs.
- Answer, screen, and direct incoming telephone calls promptly and professionally.
- Provide basic information regarding company departments, services, and personnel.
- Maintain a clean, organized, and professional reception area.
Administrative Support
- Assist with general office administration, filing, scanning, copying, and document management.
- Manage incoming and outgoing mail, packages, and courier services.
- Coordinate meeting room reservations and prepare conference rooms for meetings and events..
- Support headquarters leadership and department managers with administrative projects as needed.
Communication & Coordination
- Serve as a liaison between visitors, employees, departments, and external vendors.
- Monitor general email inboxes and route inquiries appropriately.
- Assist with company communications, announcements, and employee engagement activities.
- Coordinate catering and hospitality needs for meetings and special events.
Data Entry & Record Keeping
- Enter and maintain accurate records, databases, and spreadsheets.
- Maintain confidentiality of sensitive business and employee information.
- Assist with invoice processing, vendor records, and administrative reporting.
Facility Support
- Report facility maintenance concerns and coordinate service requests.
- Assist with building access management and visitor security procedures.
- Support headquarters events, trainings, and company functions.
WE’RE LOOKING FOR A SELF-STARTER WHO MEETS THE FOLLOWING QUALIFICATIONS:
Required
- High school diploma or GED.
- Minimum 1-3 years of receptionist, administrative assistant, customer service, or office support experience.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
- Excellent organizational and multitasking abilities.
- Professional appearance and demeanor.
- Ability to maintain confidentiality and professionalism at all times.
Preferred
- Associate degree or additional administrative training.
- Experience working in a corporate headquarters, dealership group, or multi-location business environment.
- Experience with visitor management, phone systems, and office administration software.
HERE’S HOW WE TAKE CARE OF YOU (AND YOUR LOVED ONES):
- Medical, dental, and vision benefits
- Voluntary benefits available
- Paid time off upon hire
- Paid company holidays
- 401(k) with employer match
- Growth potential
- Automotive discounts
IF YOU ARE QUALIFIED, YOU WILL BE CONSIDERED FOR THIS POSITION:
An Equal Employment Opportunity/Affirmative Action Employer M/F/D/V. Only qualified individuals (those who meet the fundamental qualifications) will be considered as applicants for this position. Applications will be accepted for a minimum of 3 business days from the date of the initial posting. McCluskey Chevrolet will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodation due to a disability, please contact our Human Resources department at 513-761-1111. McCluskey Chevrolet participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization.
Job Tags
Part time, Work at office, Weekend work